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6 steps to meet the SCIP requirements


Deadline for reporting SVHC substances in articles to the SCIP database is getting closer at the beginning of January next year. Check the tips for managing SCIP requirements.

The REACH regulation of the European Union obligates producers and EU importers of articles to report articles with substances of very high concern (SVHC) to the European Chemicals Agency (ECHA) SCIP database at the latest 5th of January 2021. The goal of this obligation is to create a database that provides waste treating and reusing companies with information on the chemical dangers and recyclability of the articles. The database will also serve consumers looking for information on the dangerous substances in articles.

Does your company have obligations of reporting to the SCIP database?

Obligations are created by SVHC substances in the company’s own products. The substances can originate from component suppliers or from own production. The lowest percentage for SVHC substances creating SCIP obligations is 0,1 (% w/w). It is worth approaching the possibility of such obligations by both looking into the company’s own products and information provided by the component suppliers. To meet the requirements and to report data to the database requires article information at substance level to determine if the obligation is for the article’s producer or for the components’ supplier.

How to manage SCIP requirements efficiently? Follow these steps:

1. Start with the essential. Begin by looking at essential product, suppliers and component deliveries concerning the requirements. Concentrate on the relevant objects without forgetting that the requirements may apply to a wider group.

2. Find out your specific SCIP requirements. Examine your company’s obligations to SCIP reports – which articles and on what grounds should you report. Does your company import articles to EU? Gather existing information, recognize lacking data, and estimate the situation. Evaluate the risks if substantial information is missing.

3. Compile supplier information. Contact your suppliers to ask for information on the articles your products constitute of. Separate non-EU suppliers from EU suppliers. Consider what you need and ask for it from your suppliers: certificates of compliance, SCIP database identifiers, information for reporting and changes to contract texts. Encourage your suppliers to register to the SCIP database. Communicate through efficient channels.

4. Draft a notification Gather and process data for a SCIP notification.

5. Send notification before the due date and send the SCIP database identifier and/or certificate of compliance to your own clients.

6. Update the information that you have sent to the SCIP database when changes occur in SVHC lists and article substances. Maintain regular contact with your component suppliers and customers.

Managing SCIP database

SCIP database of the European Chemicals Agency will be a broad and comprehensive article database worth utilizing as much as possible in companies’ own business. The information is updated to the database, and quality is controlled by the agency itself. Do not work double and plan overlapping systems and data sets.

Do you need expert help? Are you thinking about software solutions? Ecobio’s chemists with REACH knowledge and engineers with substance information expertise will help your company to fill the SCIP requirements. Ecobio Manager service offers a solution for managing supplier data and article substances in the delivery chain.

In our upcoming blog we will discuss in more detail the obligations of article manufacturers and importers and look into software solutions for SCIP requirements management.

Contact us: info@ecobio.fi

Text: Ecobio Oy

Picture: Shutterstock

Sources: https://echa.europa.eu/scip